|TERMS OF BUSINESS
|The following terms of business apply to all engagements accepted by Yorkshire Financial Management
Limited. All work is carried out under these terms except where changes are expressly agreed in writing.
|Professional rules and practice guidelines
|We will observe and act in accordance with the bye-laws, regulations and ethical guidelines of the Institute of
Chartered Accountants in England and Wales and accept instructions to act for you on this basis. In particular you
give us the authority to correct errors made by HMRC where we become aware of them. We will not be liable for
damage or cost arising from our compliance with statutory or regulatory obligations. You can see copies of these
requirements in our offices. The requirements are also available on the internet at
|Retention of records
During our work we will collect information from you and others acting on your behalf and will return any
original documents to you following preparation of your financial information. You should retain them for 6 years
from the 31 January following the end of the accounting year. You should retain them for longer if HM Revenue &
Customs enquire into your tax return.
Whilst certain documents may legally belong to you, unless you tell us not to, we intend to destroy
correspondence and other papers that are more than seven years old, except documents we think may be of
continuing significance. You must tell us if you wish us to keep any document for any longer period.
Conflicts of interest and independence
|We reserve the right during our engagement with you to deliver services to other clients whose interests
might compete with yours or are or may be adverse to yours, subject to below paragraph. We confirm that we will
notify you immediately should we become aware of any conflict of interest involving us and affecting the
|We confirm that where you give us confidential information, we shall at all times keep it confidential, except
as required by law or as provided for in regulatory, ethical or other professional statements relevant to our
|Data Protection Act 1998
|To enable us to discharge the services agreed under our engagement, and for other related purposes
including updating and enhancing client records, analysis for management purposes and statutory returns, crime
prevention and legal and regulatory compliance, we may obtain, use, process and disclose personal data about
you / your
company / its officers and employees. We confirm when processing data on your behalf that we will comply with
the relevant provisions of the Data Protection Act 1998.
Proceeds of Crime Act 2002 and Money Laundering Regulations 2007
In common with all accountancy and legal practices, the firm is required by the Proceeds of Crime Act 2002
and the Money Laundering Regulations 2007 to:
(i) have due diligence procedures for the identification of all clients;
(ii) maintain appropriate records of evidence to support customer due diligence; and
(iii) report in accordance with the relevant legislation and regulations.
|As part of our ongoing commitment to providing a quality service, our files can be reviewed by an
independent regulatory or quality control body. These reviewers are highly experienced and professional people
and, of course, are bound by the same rules for confidentiality.
|Help us give you the best service
We wish to provide a high quality of service at all times. If at any time you would like to discuss with us how
our service to you could be improved, or if you are dissatisfied with the service you are receiving please let us
know by contacting Catherine Salkeld on 07976 800549.We undertake to look into any complaint carefully and
we can to explain the position to you.
If we do not answer your complaint to your satisfaction you may refer this to the Institute of Chartered
Accountants in England & Wales, please visit www.icaew.com/complaints.
Contracts (Rights of Third Parties) Act 1999
Only someone who is a party to this agreement has the right under the Contracts (Rights of Third Parties)
Act 1999 to enforce any of its terms. This clause does not affect any right or remedy that exists independently of
The advice we give you is for your sole use and is confidential to you and will not constitute advice for any
third party to whom you may communicate it. We will accept no responsibility to third parties for any aspect of our
professional services or work that is made available to them.
Our fees are calculated on the basis of the time spent on your affairs and on the levels of skill or
responsibility involved. Our fees will be billed monthly, together with outlays and VAT, and our invoices will be due
for payment when issued.
If we need to do work outside the responsibilities outlined in our engagement letter, we will advise you in
advance. This may involve additional fees.
We normally ask clients to pay a proportion of their fee by monthly standing order. These standing orders will
be applied to fees for work performed under our engagement letter for the current and ensuing years.
|Our engagement with you is governed by, and interpreted in accordance with, English law. The Courts of
England shall have exclusive jurisdiction in relation to any claim, dispute or difference concerning our engagement
letter and terms of business and any matter arising from or under them. Each party irrevocably waives any right it
object to any action being brought in those courts, to claim that the action has been brought in an inconvenient
forum, or to claim that those courts do not have jurisdiction.
The Provision of Services Regulations 2009
|Our professional indemnity insurer is Allied World Assurance Company (Europe) plc of 3rd floor, 30 St Mary Axe,
London EC3A 8BF policy no 0308-1663. The territorial coverage being Worldwide excluding USA & Canada.